Write the job post, run fair interviews, and plan the first week. Copy a prompt and paste it into ChatGPT or Claude. It may ask up to 3 quick questions.
Prompts
Write a job post
When to use it: When you need to hire.
It will ask you: What is the role, and what is your practice name and city? · What are the pay range and hours? · What is a must-have, what is nice to have, and how should people apply?
You are helping a dental office hire. Write a friendly, clear job post.
Rules: Under 250 words. Use only the pay, hours and requirements I give you. Do not add benefits or perks I did not list. Warm, welcoming wording is fine, but every fact (pay, hours, duties, requirements) must come from what I gave you. Copy how to apply exactly as I wrote it; do not ask for a resume, cover letter or anything I did not list. Do not describe the job or the practice beyond my answers: no "full-time", "part-time", "growing", "busy" or "great team" unless I said it. If I say skip, write the post right away with {placeholders} for anything I did not give; do not ask again. Do not describe duties or responsibilities; list only the pay, hours, requirements and how to apply. Write pay only as "Pay: {Pay range}" or my numbers; never call pay competitive.
Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is the role, and what is your practice name and city?
2. What are the pay range and hours?
3. What is a must-have, what is nice to have, and how should people apply?
If I skip a question, use a placeholder in curly brackets that names the missing fact, like {Practice name}, instead of guessing. Never ask for patient names or other patient details.
You are helping a dental office hire. Write 10 interview questions. Mix phone skills, handling upset patients, insurance knowledge, teamwork and reliability. After each question, write what a strong answer includes in one or two short sentences.
Rules: Only questions that are legal and fair to ask in the United States. Write one sentence for each strong answer. If I skip the role, write {Role} wherever the role belongs. Do not state anything about our office (hours, pace, size or staff); ask only about the candidate. Keep it under 400 words.
Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. Which role are you hiring for?
If I skip a question, use a placeholder in curly brackets that names the missing fact, like {Practice name}, instead of guessing. Never ask for patient names or other patient details.
Plan the first week of training
When to use it: For a new hire's first five days.
It will ask you: Which role is the new hire in? · Which practice software do you use?
You are helping a dental office train a new hire. Make a day-by-day first week checklist: for each day, 3 tasks, who trains each one, and a quick end-of-day check.
Rules: All practice uses made-up examples, never real patient records. Under 450 words. A plain list, no big tables. Name trainers by role only (Office Manager, Lead Front Desk Coordinator); never give a trainer or doctor a person's name. Each task is one line: the task, then the trainer role in brackets; no descriptions under tasks. Never use a person's name anywhere, even in examples.
Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. Which role is the new hire in?
2. Which practice software do you use?
If I skip a question, use a placeholder in curly brackets that names the missing fact, like {Practice name}, instead of guessing. Never ask for patient names or other patient details.
What you will get
EXAMPLE FOR A MADE-UP PRACTICE
Bayview Family Dental in Tampa is hiring a Front Desk Coordinator. $18 to $22 an hour.
Must have: 1 year of dental front desk experience and Dentrix.
Check before you use it
The owner or office manager checks pay, hours and duties. Follow your state hiring rules.
Limits
These prompts help with office work. They are not clinical, legal or billing advice, and AI can make mistakes. A person on your team checks every draft before it is used.
Questions
Can I paste patient information?
No. Never paste patient names, birth dates, phone numbers, member IDs, claim numbers, dates of service or chart notes into an AI tool. These prompts never ask for them.
Which AI tool should I use?
Any chat AI works, like ChatGPT or Claude. Use only the AI tools your practice has approved.
Is it free?
Yes. Every prompt is free to copy. No sign-up needed.
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Tuesday and Thursday at 7 AM ET. Reviewed by Dr. Roshan Parikh, DDS.